See which parts of your business costs you can deduct for each type of cost.
Type of Costs | What part of the costs is deductible? | Explanation |
Home office space | 0%, except for exceptions. | Use our tool Use our tool to determine if the costs of your home workspace are deductible. |
There is a threshold of 5,600 euros in 2024. In 2023, the threshold will be 5,100 euros. In 2022, the threshold is 4,800 euros. Instead of this threshold, business owners can deduct 80% of these costs on their tax return. This percentage also applies to those with income from another job. A percentage of 73.5% applies to business owners for corporate tax. Food, beverages, and stimulants used privately are not deductible. | The “meals” category includes business lunches and dinners (including tips). When thinking of “beverages,” consider coffee, tea, milk, and soft drinks. By “stimulants,” we mean, among other things, cigarettes and cigars. | |
representation, Conferences, Seminars, Study Trips (including travel and accommodation expenses) | There is a threshold of 5,600 euros in 2024. In 2023, the threshold will be 5,100 euros. In 2022, the threshold is 4,800 euros Instead of this threshold, business owners can deduct 80% of these costs on their tax return. This percentage also applies to those with income from another job. A percentage of 73.5% applies to business owners for corporate tax. | Representation includes the costs of receptions. Business gifts are also often included in the “representation” category. You can deduct a maximum of €1,500 for travel and accommodation expenses. Was it necessary for your work to attend a congress or similar event? Then this maximum does not apply. |
Home Phone Subscription | 0% | |
Business Phone Calls from Home | 100% | |
General Literature | 0% | |
Professional Literature | 100% | |
Work Clothes | 100% | Work clothes are clothing that you can wear (almost) exclusively in the context of your business. This must be evident from the external characteristics of the clothing, for example: a uniform or overalls. Is the clothing also suitable for use outside your business? Then the clothing must have a logo with a minimum surface area of 70 cm². The logo must refer to your business. |
Clothing (Not Work Clothes) | 0% | |
Personal Care | 0% | |
Briefcases, etc. | 100% | |
Equipment and Instruments that are not part of the company’s assets | 0% | |
Relocation | Limited | |
Double Housing | Limited | |
Fines | 0% | |
Company Vehicle | Limited | |
| Business Costs for Own Car | A fixed amount of €0.23 per kilometer. In 2023 this amount was €0.21.. | |
Business Travel Costs by Public Transport, Taxi, and Plane | 100% of the actual costs incurred | You must be able to prove that you have actually incurred these costs. For example, keep your train ticket. Do you travel with an OV-chip card? Then print out your journeys. |
Ships for Representation Purposes | 0% | |
Study Costs | The part of the costs incurred to maintain existing professional knowledge.. | You must incur the study costs in the interest of your business. The costs are only deductible if they are incurred to maintain existing professional knowledge. If you incur costs to acquire new knowledge, the costs are not deductible. |
What requirements must the invoices meet for your VAT administration?
Always include the following information on your invoice:
- Your full name and that of your buyer.
- Indicating the trade name is also allowed if registered with the Chamber of Commerce in combination with the address and place of residence.
- Indicate the address where the business is actually located.
- Your VAT identification number (BTW-nummer).
- If registered with the Chamber of Commerce: your Chamber of Commerce number (KVK-nummer).
- The date the invoice was issued.
- An invoice number. Use consecutive numbers for your invoices, with one or more series. Each invoice number can only appear once.
- If you deliver goods: what type of goods you have delivered and how many.
- For example, 100 kilos of sugar or 25 pairs of jeans.
- If you provide services: what type of services you have provided and their scope, for example, a 1-hour massage or pruning a 50 m² garden with 30 cm of soil.
- The date the goods or services were delivered, or the date of an advance payment.
- The amount you charge, excluding VAT.
Do you supply goods or services with different VAT rates?
- Then indicate the amounts separately. Also include the unit price, if applicable. The VAT rate that applies to the good or service supplied. The amount of VAT.
Source: Belastingdienst
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Patricia Santa Cruz
Tax advisor
TAX-IN, an online agency, is specialized in providing VAT and income tax declaration services for individuals and self-employed workers, in addition to making requests for subsidies or aid in the Netherlands.
Email: info@tax-in.com
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